Commercial Property Administrator

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

We are partnering with a leading and dynamic property management firm specializing in the management of high-end commercial properties. Their portfolio includes prime retail and mixed-use spaces, where they prioritize tenant satisfaction, operational excellence, and maximizing property profitability. They are committed to maintaining the highest standards in the commercial real estate sector. Currently, they are looking to add a Commercial Property Administrator to their team.

Salary/Hourly Rate:

$27/hr – $28/hr

Position Overview:

We are actively seeking a motivated and experienced Commercial Property Administrator to manage the day-to-day operations of our Fremont properties. This role requires previous experience in commercial real estate property management and will play a pivotal part in ensuring the operational efficiency and profitability of our retail and mixed-use properties. The position offers an immediate start and potential transition to a permanent role. In this position as the Commercial Property Administrator, you will oversee all aspects of property management, including tenant relations, vendor management, maintenance coordination, budgeting, and supporting capital expenditure projects. You will work closely with various departments to ensure optimal property performance and contribute to strategic decision-making.

Responsibilities of the Commercial Property Administrator:

• Optimize property cash flow by managing CAM expenses, identifying cost-saving opportunities, and driving profitability.
• Oversee and enforce compliance with service contracts, vendor agreements, and property operations.
• Conduct detailed property inspections to assess maintenance needs, safety, and compliance with regulations.
• Manage the physical plant, including overseeing maintenance projects, vendor bidding, signage, and capital improvements.
• Handle tenant relations, including addressing concerns, managing tenant collections, and ensuring overall satisfaction.
• Ensure timely review and approval of invoices for operational and maintenance expenses.
• Collaborate with the Marketing Department on tenant events, advertising, and overall property branding.
• Support capital expenditure initiatives in partnership with the Construction Manager and/or tenant improvement teams.
• Assist with special projects and operational improvements as needed.

Required Experience/Skills for the Commercial Property Administrator:

• 1 – 2+ years of experience in commercial real estate property management, ideally in retail or mixed-use properties.
• Proficiency in Microsoft Office Suite and property management software (MRI, Kardin, Avid Exchange).
• Strong experience in budgeting, financial reporting, and expense management within a commercial real estate setting.
• Skilled in negotiating maintenance contracts and managing vendor relationships.
• Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with a customer-focused approach.
• Detail-oriented and able to apply strategic problem-solving in day-to-day operations.
• Self-starter with a proactive approach to managing property operations and tenant satisfaction.

Education Requirements:

• Bachelor’s degree in Real Estate, Business, Finance, or a related field is required.

Benefits:

• 401(k) matching.
• Dental insurance.
• Health insurance.
• Life insurance.
• Paid time off.
• Vision insurance.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO