Executive Assistant

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a leading global financial services firm providing a wide range of investment banking, securities, wealth management, and investment management services. They are committed to delivering excellence and innovation to their clients worldwide. They have offices in major financial centers around the globe. They are looking to add an Executive Assistant to their team.

Salary/Hourly Rate:

$100k

Position Overview:

The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and communication within the organization. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple tasks simultaneously.

Responsibilities of the Executive Assistant: 

• Administrative Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication: Serve as the primary point of contact between executives and internal/external stakeholders. Handle all communication professionally and confidentially.
• Document Preparation: Prepare, edit, and distribute various documents, including presentations, reports, and correspondence.
• Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Project Management: Assist in managing and tracking various projects, ensuring deadlines are met and resources are allocated effectively.
• Event Planning: Plan and coordinate company events, meetings, and conferences, both on-site and off-site.
• Expense Management: Handle expense reports and reimbursements, ensuring accuracy and compliance with company policies.
• Office Management: Oversee office supplies and equipment, maintaining an organized and efficient work environment.

Required Experience/Skills for the Executive Assistant: 

• Experience supporting multiple people.
• Investment banking experience. 
• 7 – 10 years of Executive Assistant experience.

Preferred Experience/Skills for the Executive Assistant: 

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with integrity and discretion.
• Strong problem-solving skills and attention to detail.

Education Requirements:

• Bachelor’s degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO