Administrative Assistant

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is the leading provider of high-end consulting and engineering services. They are rapidly growing in the Orlando market and have over 300 offices around the world. Their team is now looking for an Administrative Assistant.

Salary/Hourly Rate:

$15/hr – $20/hr

Position Overview:

We are seeking a detail-oriented and proactive Administrative Assistant to join on of our top clients. The primary responsibility of the Administrative Assistant is to process and manage expense reports, ensuring accuracy and compliance with company policies. The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle sensitive financial information with discretion.

Responsibilities of the Administrative Assistant:

• Review and process employee expense reports for accuracy and compliance with company policies. Ensure all necessary documentation and receipts are provided.
• Accurately enter expense report details into the financial system. Maintain and update records as required.
• Ensure that all expense reports adhere to company policies and procedures. Communicate with employees to resolve any discrepancies or missing information.
• Assist in the reconciliation of expense reports with corporate credit card statements and other financial records.
• Serve as the point of contact for employees regarding expense report inquiries and provide assistance and guidance as needed.
• Maintain organized and up-to-date files for all processed expense reports and related documentation.
• Generate and distribute regular reports on expense report activities to management.
• Provide general administrative support to the finance department, including filing, photocopying, and other clerical tasks as needed.

Required Experience/Skills for the Administrative Assistant:

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and the ability to work independently.
• Knowledge of expense reporting procedures and policies is a plus.

Education Requirements:

• High school diploma or equivalent; associate’s degree or higher preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO