Commercial Property Administrator

We are partnering with a leading and dynamic property management firm specializing in high-end commercial properties. Their portfolio includes prime retail and mixed-use spaces, where they prioritize tenant satisfaction, operational excellence, and maximizing property profitability. They are committed to maintaining the highest standards in the commercial real estate sector. Currently, they are looking to add a Commercial Property Administrator to their team.

Salary/Hourly Rate:

$75k – $80k

Position Overview:

We are actively seeking a motivated and experienced Commercial Property Administrator to manage the day-to-day operations of our client’s Fremont properties. This role will oversee three locations: Fremont, San Jose, and Hayward, CA. The main site is located in Fremont, and the ideal candidate will have prior experience in commercial real estate property management. The Commercial Property Administrator will be responsible for ensuring operational efficiency and profitability at these properties, with an emphasis on retail and mixed-use spaces. This is a direct hire position with an immediate start and the potential for a permanent role.

Responsibilities of the Commercial Property Administrator:

• Optimize property cash flow by managing CAM expenses, identifying cost-saving opportunities, and driving profitability.
• Oversee and enforce compliance with service contracts, vendor agreements, and property operations.
• Conduct detailed property inspections to assess maintenance needs, safety, and regulatory compliance.
• Manage the physical plant, including overseeing maintenance projects, vendor bidding, signage, and capital improvements.
• Handle tenant relations, including addressing concerns, managing tenant collections, and ensuring overall satisfaction.
• Ensure timely review and approval of invoices for operational and maintenance expenses.
• Collaborate with the Marketing Department on tenant events, advertising, and overall property branding.
• Support capital expenditure initiatives in partnership with the Construction Manager and/or tenant improvement teams.
• Assist with special projects and operational improvements as needed.

Required Experience/Skills for the Commercial Property Administrator:

• 1 – 2+ years of experience in commercial real estate property management, ideally in retail or mixed-use properties.
• Proficiency in Microsoft Office Suite and property management software (MRI, Kardin, Avid Exchange).
• Strong experience in budgeting, financial reporting, and expense management within a commercial real estate setting.
• Skilled in negotiating maintenance contracts and managing vendor relationships.
• Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with a customer-focused approach.
• Detail-oriented and able to apply strategic problem-solving in day-to-day operations.
• Self-starter with a proactive approach to managing property operations and tenant satisfaction.

Education Requirements:

• Bachelor’s degree in Real Estate, Business, Finance, or a related field is required.

Benefits:

• 401(k) matching.
• Dental insurance.
• Health insurance.
• Life insurance.
• Paid time off.
• Vision insurance.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO