Executive Assistant

Our client is a global investment firm that offers a great team environment with many employee benefits!  They are seeking an Executive Assistant to join their team.

Salary/Hourly Rate:

$120k – $150k + Overtime & Bonus

Position Overview:

The Executive Assistant performs diversified administrative duties to support the day-to-day operations. The ideal candidate for the Executive Assistant role will be able to work well under strict deadlines, will be able to prioritize, understand urgency, and have a mindset that entails doing what it takes to get the job done.

Responsibilities of the Executive Assistant:

• Gatekeeper to investment professionals’ time and access.
• Arrange and coordinate travel arrangements.
• Prepare presentations before meetings.
• Produce and process correspondence as needed.
• Expense management.
• Maintain contacts.
• Create and maintain filing systems.
• Phone coverage for team members.
• Responsible for copying, printing, binding, scanning, and couriering upon request.

Required Experience/Skills for the Executive Assistant:

• 10+ years as an Executive Assistant.
• Tenured work history that exhibits loyalty & stability
• Team player and must possess an extremely positive attitude.
• Excellent written and verbal communication skills.
• Must have extreme attention to detail, with impeccable grammar and spelling.
• Strong emotional intelligence with outstanding relationship-building skills.
• Possesses the ability to set priorities in planning own workload and meeting strict deadlines, despite constant interruptions.
• Must be able to respond to variable workflow and maintain composure in a high-pressure environment.
• Experience working in a corporate environment.
• Expenses experience with SAP Concur is a plus.
• Proactive, capable of working with discretion and maintaining confidentiality.
• Flexibility and willingness to come in early or stay late on short notice.
• Demonstrates proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook).

Education Requirements:

• Bachelor’s degree is preferred.

Benefits:

• 100% of medical, dental, and vision insurance benefits paid by the company for the employee and dependents.
• Paid time off.
• 401K.
• Free breakfast and lunch.
• Free gym membership.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO