Executive Assistant (Junior Level)

Our client is one of the leading investment firms globally. They are seeking an Executive Assistant (Junior Level) to join their team.

Salary/Hourly Rate:

$65k – $70k plus Bonus

Position Overview:

The Executive Assistant (Junior Level) will provide support to a team of investment professionals. The Executive Assistant (Junior Level) duties will include calendar management, meeting support, travel planning, and time & expense reporting. Our client supports each other’s development through regular team affiliation activities, meetings, and celebratory events. Join a great team!

Responsibilities of the Executive Assistant (Junior Level):

• Manage heavy calendar scheduling.
• Coordinate internal and external meetings and calls.
• Arrange travel, including domestic, international, and private travel.
• Track business expenses and prepare expense reports.
• Receive, screen, and route all incoming telephone calls, mail, and correspondence.
• Coordinate team-building events, dinners, or outings.
• Provide backup coverage for phone buddy/other team members (during lunch or absence).

Required Experience/Skills for the Executive Assistant (Junior Level):

• 3+ years of experience providing administrative support.
• Professional services environment experience. Experience in the finance industry is a plus.
• Exceptional interpersonal and communications skills.
• Advanced knowledge of Microsoft Office (especially Excel, PowerPoint, and Outlook).
• Meticulous attention to detail.
• Ability to multitask, prioritize, and respond quickly.
• Energetic self-starter with a strong sense of urgency, ownership, and follow-through skills.
• Discretion in handling confidential information.
• Positive and professional attitude with the ability to work well under pressure.
• Dedicated team player, willing to go the extra mile.

Education Requirements:

• Bachelor’s degree is required.

Benefits:

• Health plans for employees and families.
• Life, accident, and disability insurance.
• Paid holidays, vacation, and personal sick time.
• Plus many more incentives.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO