Property Administrator

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

We are working with a dynamic property management company, committed to delivering excellence in managing commercial properties. Their properties include prime retail and mixed-use spaces where they focus on tenant satisfaction, operational efficiency, and property profitability. The team is now seeking a Property Administrator to join their team.

Salary/Hourly Rate:

$23/hr – $25/hr

Position Overview:

We are seeking an immediate Property Administrator to oversee the day-to-day operations of the Fremont properties in Fremont, CA. This Property Administrator position will start immediately and could transition into a temp-to-hire opportunity. The role involves managing property operations, tenant relations, vendor management, and maintenance, ensuring all processes run smoothly and efficiently. The Property Administrator will also assist with budgeting, overseeing capital expenditures, and supporting marketing initiatives.

Responsibilities of the Property Administrator:

• Manage and optimize property cash flow by controlling CAM expenses and identifying cost-saving opportunities as a Property Administrator.
• Help service providers and ensure compliance with contracts and service agreements.
• Conduct daily property inspections to identify maintenance needs and safety hazards.
• Oversee the physical plant, including property inspections, bidding contracts, signage approval, and capital improvement projects.
• Resolve property management issues and manage tenant collections and balances.
• Ensure excellent customer service by addressing tenant needs and resolving building issues swiftly.
• Review and approve invoices for operating expenses and maintenance work orders.
• Manage capital expenditure projects with the Construction Manager and/or Tenant Improvement team.
• Collaborate with the Marketing Department on developing and implementing marketing plans and overseeing events at assigned properties.
• Support special projects and initiatives as required.

Required Experience/Skills for the Property Administrator:

• 1 – 2 years of relevant experience in retail property management.
• Proficiency in Microsoft Office suite, MRI, Kardin, and Avid Exchange.
• Strong background in budgeting, expense monitoring, financial reporting, and accounts payable.
• Experience in negotiating and managing maintenance projects and service contracts.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, detail-oriented.
• Ability to apply logical thinking to resolve problems and initiate appropriate actions.
• Motivated self-starter with the ability to multitask in a fast-paced environment.
• Flexible and able to work in an entrepreneurial setting.

Education Requirements:

• Bachelor’s degree in a related field (Real Estate, Business, Finance, Accounting, etc.) is required.

Benefits:

• 401k matching.
• Dental insurance.
• Health insurance.
• Life insurance.
• Paid time off.
• Vision insurance.

By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy.

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO